Online Small Business Technology Tools

There are more and more online small business technologies everyday including software technology, accounting technology, email technology, newsletter technology, web site technology and transaction technology systems. In this article we will discuss a few of these key areas and list some sites that may be of benefit to your online small business.

Accounting Technology

Simply Accounting 2010

Simply Accounting helps with budgeting, accounting and financial and can be integrated with Microsoft Word and Excel. There is even a payroll processing software program and it is available in English or French. What is new is the Simply Accounting HR Version. This is one of the most popular accounting programs for small business. There is even a free download version you can try.

Quick Books

Quick books is another accounting system that has over 4 million users worldwide. It is simply, easy to use, has great chart systems and is purposeful for financials. It has a customer and vendor centre that details customers and suppliers. It has a multi-currency feature that can convert currencies from around the world. It also simplifies the GST/HST process and has an efile system for taxes. Live community is a resource to help with questions about Quick Books and is a useful tool for new users. It is also a system that is able to have 3-5 simultaneous users.

Newsletter Technology

Constant Contact is a good resource that has been around since 1998 and well trusted. You can design newsletter campaigns, email campaigns and online surveys. Just pick your package, there is even a free trial. There is even a program for event marketing if you want to create online campaigns for upcoming events. Product support and customer service is also very good with Constant Contact.

iContact is another good resource that is used by Fortune 500 companies and over 500,000 users. You can easily track, send, open and click on email programs. They can easily help you set up, organize, and leverage your email marketing list. They have abilities up to 100,000 subscribers and even more and have an Enterprise Account Representative for you if you have larger needs.

These are just a few of the accounting and newsletter technology programs available online for business. We hoped this has helped you find some new solutions.

Advantages of Leveraging Business Technology

Technology keeps changing the face of business. As businesses continue to evolve and encounter challenges, they leverage business technology to solve problems and set themselves apart from the competition.

There are a number of challenges all businesses face – How to boost productivity; How to drive down operating costs; How to gather and analyze corporate data to achieve maximum benefit; How to remain sustainable. The fast-paced global environment demands that businesses do things better and faster than the competition, or else get left behind.

Businesses that depend on predominantly manual processes to gather data are the ones that need to make changes. A lot of manual processes are inefficient and prone to error and duplication. Errors are often costly to the business. In a lot of cases, manual processes are not repeatable because different people have different ways of doing things. In addition, if a person who performs a critical function leaves a company, he or she can become impossible to replace.

An integrated business technology solution eliminates many of the manual steps and resulting errors involved in data gathering and analysis. This type of solution can have features such as efficient report development and delivery, database design and development, data warehousing, and online analytical processing. With automated data gathering processes, business can eliminate many of the errors and duplication involved in manual processes. An integrated solution gives business decision makers a comprehensive view of important data, such as sales metrics, production capacity, internal operations, market trends and key performance indicators.

By leveraging technology, decision makers are able to monitor their business efficiently, formulate sound strategies and make informed decisions to improve their bottom line.

Business Technology Solutions – Escalate Your Profits

The primary focus of all the prominent organizations is on improving profits and controlling costs.

Specially to establish and run small business, it becomes necessary to perform various tasks properly. Many business owners experience a great problem if they are not able to keep abreast with the latest technology. Business sector is witnessing new inventions and additions every now and then, you need to take benefit of as many latest tools and services that are obtainable to make your business flourish. Even within a tight budget, you can manage to endow your business with great technologies at an affordable price using various Business Technology solutions. Let us consider some points on how these solutions help you to grow your business.

With excessive use of Internet worldwide, it has become quite easier for businessmen to reach to their target audience. Internet is providing great opportunities to entrepreneurs to make their presence felt and market their services or products. Social networking has become an incredible way to make use of technologies to promote your business and that to free of cost. You just need to create your accounts on these sites and get unbelievable exposure to the people across the world.

You can also run your online payroll using efficient payroll solutions available online. It definitely helps you to function your business successfully and makes it easier for your employees to get their money on time.

Besides payroll solutions, technologies such as web conferencing solutions have an incredible advantage as they help a lot in interacting with foreign clients.

You can make a big difference in your profits by using IT solutions regarding your business. IT solutions providers help a business with its security management, CRM, network planning, HRM and other computing services.

In addition to this, there are utility service providers as well. They work for quality performance of businesses by understanding the business goals of their clients

Virtual phone systems offer great heights to your business. Through these systems you can avail multiple extensions, call forwarding and many other compiled options from a single location. Now, even a small desktop can manage the professionalism just like big business, that’s the wonder of technology. Tele-seminars are the result of the popularity of these extremely beneficial technologies.

This is a new concept that has been embraced by many organizations to escalate their profits. It is a cost-effective approach that enables the organizations to streamline the business processes.

Managing Small Business Technology

Technology Levels the Playing Field

One advantage small business has gained over the years is the ready availability of sophisticated technology that was once the exclusive asset of the largest corporations. But with this benefit comes the additional responsibility of proficient management of that technology.

Customers Demand Better Service

Today’s customer has come to expect the greater convenience and efficiency the Internet Age, with online connectivity to company accounts, or at least computerized records, information databases, and customer management systems.

A Technology Breakdown Can Be a Public Relations Nightmare

Managing your technology may not be at the top of your list of important business activities, but perhaps it should be, because how your computers, database, network, phones, etc. are running can make the difference between being seen by your customers as competent and caring about their needs, or inefficient and unconcerned.

Asset Management Can Be a Daunting Task

Your technology must be chosen and sized to the required tasks and your staff must be proficient in its operation, but there is much more to keep track of. Your technology must be periodically upgraded. It is vital that software be updated for security and fixes. Hardware and software depreciate and must be either upgraded or replaced. When facing budget constraints, decisions must be made whether to continue using current equipment and software, or to replace it. For example, perhaps a three-year depreciation cycle could be extended to five years, but circumstances might dictate replacement, such as the inability of older equipment to support the software needed to remain competitive.

Threats Cannot Be Ignored

Damage from computer viruses, unreliable power sources, improper usage of software, etc. is a problem small business managers didn’t have to deal with in the past. Proper rules need to be set up, taught to your employees, and enforced. Commercial grade surge protectors, UPS (Uninterruptible Power Supplies), or even backup electrical generation may be necessary for the protection of your equipment, and proper technology training of your employees is always important.

Technology Glitches Must Be Handled Properly

No matter how good your hardware, software, and employee training, technology breakdowns do occur. Properly handling them is a matter of communication. For example, if a customer experiences difficulty accessing their account, they may keep trying over and over. This uses valuable bandwidth and CPU time. Multiply this by many customers trying to access your system, and your network, as well as your technicians, could be tied up with customer requests instead of working to solve the problem. The solution is to tell your customers you are aware of the problem, apologize for the inconvenience, and let them know you are working on it.

Outsourcing As a Solution

Many businesses solve their technology management problems by contracting with an outside technology management service. It is important that you chose one which is competent, flexible in its prices and levels of service, and has a reputation for effective communication with its clients.

Managing your business technology is as important for your business as sales, employment, and other aspects of your business. Properly managed, technology can give you an edge over your competitors and bring you up to the level of the large corporations.

Contracting with the right managed support IT service company is a valuable part of a successful business strategy. InHouse Techies offer several levels of managed IT support services, including custom tailored monthly plans.